Privacy Policy
Privacy Policy – Protection of Personal and Health Information
Effective Date: January 10, 2026
Noir Medical Aesthetics Corporation (“Noir,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information and personal health information (“PHI”) entrusted to us by our patients, clients, and website visitors. This Privacy Policy describes how we collect, use, disclose, store, and protect information in compliance with applicable privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Alberta’s Health Information Act (HIA).
1. Information We Collect
We may collect the following types of information:
Personal Information
• Name, date of birth, contact details (email, phone number, address)
• Payment and billing information
• Appointment and communication preferences
Personal Health Information (PHI)
• Medical history and intake forms
• Treatment records, clinical notes, and consent forms
• Before-and-after photographs (where explicit consent is provided)
• Information required for safe and effective medical aesthetic treatment
Website & Technical Information
• IP address, browser type, device information
• Website usage data via cookies or analytics tools
2. Purpose of Collection
We collect personal information and PHI solely for legitimate purposes, including:
• Providing medical aesthetic consultations and treatments
• Ensuring patient safety and continuity of care
• Scheduling appointments and communicating with patients
• Processing payments and maintaining accurate records
• Meeting regulatory, legal, and professional obligations
3. Consent
We collect, use, and disclose personal information and PHI only with patient consent, except where permitted or required by law. Consent may be express or implied, depending on the nature of the information and the context in which it is collected.
Patients may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice.
4. Use and Disclosure of Information
Personal information and PHI are used and disclosed only as necessary to:
• Provide and manage patient care
• Comply with legal, regulatory, and professional requirements
• Facilitate billing, payment processing, and insurance (if applicable)
• Communicate with patients regarding their care
We do not sell, rent, or trade personal information or PHI.
Disclosure to third parties (such as laboratories, pharmacies, software providers, or payment processors) occurs only where necessary, and such parties are contractually required to protect information in accordance with applicable privacy laws.
5. Safeguards and Security Measures
We employ administrative, technical, and physical safeguards to protect personal information and PHI against loss, theft, unauthorized access, disclosure, copying, or modification, including:
• Secure electronic medical record (EMR) systems
• Access controls and role-based permissions
• Encryption of sensitive data where applicable
• Secure storage of physical records
• Staff training on confidentiality and privacy obligations
6. Retention of Information
Personal information and PHI are retained only for as long as necessary to fulfill the purposes for which they were collected and to comply with legal and regulatory retention requirements. Information is securely destroyed or anonymized when no longer required.
7. Patient Rights
Patients have the right to:
• Access their personal information and PHI
• Request corrections to inaccurate or incomplete information
• Obtain information about how their data is used or disclosed
• File a complaint regarding privacy practices
Requests may be submitted in writing using the contact information below.
8. Cookies and Online Tracking
Our website may use cookies or similar technologies to enhance functionality and analyze website traffic. These technologies do not collect PHI. Users may disable cookies through their browser settings.
9. Privacy Officer & Contact Information
Noir Medical Aesthetics Corporation has designated a Privacy Officer responsible for compliance with privacy legislation and this policy.
Privacy Officer:
Noir Medical Aesthetics Corporation
Unit 217, 45 Greenbriar Lane NW
Calgary, Alberta, Canada
Email: jeffe.li@noirmedicalaesthetics.ca
Phone: (403)616-7606
10. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in legal requirements or business practices. The most current version will always be available on our website.